Disc Jockey Service
(757) 356-1166
Wedding Reception Planner
GENERAL INFORMATION
Customer/Contact Name:
Contract Date / Time:
Event Location / Phone:
Name & phone number(s) where your
DJ can reach you the week of the event: _______________________
EMAIL address: ________________________
Best times to reach you at the phone
number(s) above: __________________________________________
Does this location have free parking
for your DJ and easy access to the loading area? ____Yes ____No
Will the DJ's equipment be outdoors? ____ Yes ____No (If yes, equipment must be protected
from sun, rain, etc)
What time are guests expected to
arrive in the room where the DJ will be set up? ______________________
(This should be the same time as
contract start time. We arrive 45 minutes and 1 hour prior to contract start time.)
What is the expected attendance? __________________________________________
Age groups of guests: ______% 17 & Under ______% between 18-25 ______% between 26-35
______% between 36-45 ______% between 46-60 ______% over 60
YOUR DISC JOCKEY
What Should Be the Attire of Your DJ? ____ Tuxedo ____ Suit/Shirt & Tie ____Casual
What Level of Interaction/Type
Of Personality Should Be Displayed by Your Disc Jockey?
To guarantee your
choice of personality, you must return this 6 weeks prior to your event!
_____ Low Key: DJ is to remain in the
background and let the music play the major role of the event. No talking should be
necessary.
_____ Moderate/Master Of Ceremonies: DJ should
handle announcements as needed and display verbal interaction with the audience only if
needed. This type of personality will simply let everybody know what is going on at any
given time.
_____ High Profile: DJ should handle all announcements, stay in the spotlight
and display extensive verbal interaction with the audience. This would include, but not
limit your DJ to leading group dances, games, motivate dancing however necessary, etc.
This personality works best when DJ has TOTAL control over music selections and activities
with very little guidance from the customer.
THE MUSIC PROGRAM
Our experienced DJs
will use the following format as a guide and take requests from your guests. DJ or
customer can adjust the format below if he/she feels it may result in a greater audience
response. You may choose specific songs FROM OUR SONG LIST as long as your list does not
exceed 15 songs. Additionally, we must receive your list along with this event planner, 6
weeks prior to the event.
MUSIC BEFORE MAIN DANCE PROGRAM
OR DURING MEAL (if applicable):
_______% Classical (Bach,
Beethoven, Tchaikovsky, Chopin, Mozart, etc.)
_______% Big Band/Standards (Hits
from 40's,Frank Sinatra, Johnny Mathis, Harry Connick Jr., etc.)
_______% Contemporary Jazz/New Age
(Kenny G, David Sanborn,Wynton Marsalis,Enya etc.)
_______% Contemporary Ballads
(Celine Dion, Chicago, Anita Baker, Sade, Sting etc.)
_______% Other (Please
Specify:________________________________________)
100% TOTAL
MUSIC AFTER MEAL OR
DURING DANCE PROGRAM
____ Check here if you want a mix of
all categories below except for categories marked "0%"
______% 40's/Big Band (Glenn
Miller, Duke Ellington, Tommy Dorsey, Benny Goodman, Artie Shaw, etc.)
______% Standards (Frank Sinatra,
Perry Como, Johnny Mathis, Tony Bennett, Nat King Cole, etc.)
______% 50's Rock (Elvis Presley,
Everly Brothers, Little Richard, Dion, Bill Haley, etc.)
______% 60's Rock/Pop (Beatles,
Rolling Stones, Beach Boys, Monkees, etc.)
______% 60's Soul/Motown (Four
Tops, Jackson 5, Supremes, Temptations, Aretha Franklin, etc.)
______% 70's Dance (Bee Gees,
Elton John, Bob Seger, Commodores,KC & Sunshine Band, etc.)
______% 80's Pop/Dance (M
Jackson, Madonna, Bruce Springsteen, Billy Joel, Romantics, etc.)
______% 90's Pop/Dance (Janet
Jackson, Gloria Estefan, C&C Music Factory, B-52s, Technotronic, etc.)
______% Hip Hop/Club (Salt N
Pepa, Real McCoy, La Bouche, , Jay-Z, Will Smith,TLC, etc.)
______% Current Hits (Madonna,
Baha Men, Jennifer Lopez, Destiny's Child, Ricky Martin, etc.)
______% Country (Garth Brooks,
Shania Twain, Kenny Rogers, Randy Travis, Alan Jackson, Clint Black, etc.)
100% TOTAL
WEDDING INFORMATION
Bride's Name:
______________________ Groom's Name: ________________________
The following are traditional wedding
events. Write the order or time when you want the event to occur. If the event will not
take place, write "N/A". If you are undecided about any events when this is due
(6 weeks prior to wedding), leave blank and return to us anyway.
ORDER DESCRIPTION OF EVENT
___________ Cocktail hour: Will we be providing music? _________Will this be in the same room as meal? _______
___________ Introduction
of Bridal party and/or Bride & Groom (please print below with phonetic
spellings)
___________ Blessing
given by: _______________________________________________________
___________ Toast to
be given by: _________________________ (Make sure champagne is served prior to toast)
___________ Meal:
____ Buffet ____Seated Meal ____Other
___________ First
Dance (Song & Artist): _________________________________________________
____ Bride & Groom for entire song ____ Bride & Groom, Bridal party midway through song ____ Bride & Groom, guests midway
___________ Second
Dance (Song & Artist): _______________________________________________
____ Bride-Father entire song ____ Bride-Father; then wedding party midway ____ Bride-Father; then Groom-Mother midway
____Wedding Party, then all guests midway ____Open dance floor to all guests
___________ Third Dance (Song & Artist):_________________________________________________
____ Open dance floor to all guests ____Groom-Mother entire song ____ Wedding party, then all guests midway
___________ Cake Cutting
___________ Bouquet
Toss / Garter Removal-Toss / Garter Replacement ("The Stripper" is usually
played)
BRIDAL PARTY: Instruct those who will be announced to gather
outside reception facility and await introduction.
Parents of Bride:
_________________________________________________________________________
Parents of Groom:
________________________________________________________________________
Bridesmaids/Groomsmen:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Maid Of Honor/Best Man:
__________________________________________________________________
Bride & Groom (to be announced as
follows): ____________________________________________________
PLEASE CHECK ONE OF THE
FOLLOWING:
____ DJ should assume complete control
of organizing reception and take charge of coordinating/announcing all events.
____ DJ should coordinate with contact
or wedding coordinator before announcing events.
SUGGESTIONS FOR YOUR ENTERTAINMENT - PLEASE READ!
The key to a successful wedding is flexibility! Be specific and keep your
guests in mind! Avoid vague words such as "good" and
"fun". What is "fun" to you, may be "tacky" to others, and
what you may think is "good", others may think is a terrible. If the event
planner is not filled completely six weeks prior to your event, return it anyway and leave
those areas blank! Your DJ will call you the week of your wedding to discuss the details
with you.
Arrival Time: We arrive about 45 minutes to 1 hour prior
to the contract start time.
The Music Program: We strongly recommend a mix of all
categories in order to appeal to all age groups. If there are specific songs or categories
that you do not want played, be sure to specifically tell your DJ how to handle those
songs if they are requested. Common mistake: "I don't like..., so don't play
any..." your guests may like it! Generally, you will remember about 5% of the
music that is played. If you are listening for every song to get played, you are probably
not enjoying yourself. On average, we can play 15 songs per hour. We can play any songs
you wish to provide on CD. Please notify your DJ who he should return your music to at the
end of the event. We cannot be responsible for any items left at the location after the
end of an event.
Wedding Party Announcement: If you would like us to
introduce the wedding party, be sure to write down exactly how you want the DJ to announce
them. The DJ will line you up outside the main area, then announce the Wedding Party.
Immediately after announcing Wedding Party, it is common for the DJ to do one of two
things: 1) Announce Bride and Groom's first dance,
or 2) Announce the meal including the blessing and/or toast.
First Dance: Traditionally it is only for the Bride and Groom. If
the song lasts more than 3 minutes, it is typical to ask the bridal party to join in
halfway through song. Some couples choose to have their first dance after the meal so
there is a smooth transition into the dance program. Look on our music list under the
"90's Slow", "80's Slow", etc for suggestions of which song to pick.
Second Dance/Third Dance/Open Dancing: If you are having
your first dance before the meal, it is a good idea to have some type of formal dance
after the meal so that there is a smooth transition into open dancing. If you are not
going to open the dancing to all guests with the second dance, then it is a good idea to
open the dance floor to your guests for the third dance. When you do this, we always get
the best response from a slow song. You are more than welcome to do more than 3
dances, but once you start formal dances, you want to open the dance floor to guests as
soon as possible. If this is a father/daughter dance, look on our music list under the
"50's/60's Slow" or "Big Band/Standards", for suggestions of which
song to pick.
Toast: The Best Man usually proposes a toast to the Bride
and Groom, however, anybody can do it. Whoever may be giving the toast may use our
microphone. This is usually done before the main meal or with the cake cutting.
Cake Cutting: Usually done an hour after dinner or toward
the end of the reception. Music is either background or not played at all. It is generally
a good idea to do this together with the bouquet and garter toss, so the dancing does not
get interrupted again.
Important!!!! Guests tend to leave after the cake cutting
ceremony, so you may not want to do this too early.
Bouquet Toss and Garter Removal/Replacement: Usually done
immediately after the cake cutting (as cake is served to guests). Since nobody is dancing
after the cake cutting anyway, it is best to get this event done so that dancing is not
interrupted again. The bride will throw the bouquet to all the single ladies, then the
groom removes the garter from the bride and throws it to all the single gentlemen. Then,
the lady who caught the bouquet has the garter placed on her leg by the gentleman who
caught the garter.
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